College Emergency Planner

Fulltime @Virginia Community College System
  • Post Date : novembre 18, 2021
  • Salary: $60000 - $70000
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Job Description

Role Title
Emergency Coordinator II

Role Code


Pay Band

Working Title
College Emergency Planner

Position Number

Northern VA Community College

NV280-VP Administration

Work Location
Fairfax County – 059

Hiring Range
$60,000 – $70,000

Emergency/Essential Personnel

EEO Category

Full Time or Part Time
Full Time

Does this position have telework options?

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule
Incumbent works normally scheduled 40 hour week, but may be
required to work emergency situations that require long hours,
overnight, or weekends, based on need.

Sensitive Position

Job Description
Northern Virginia Community College (NOVA) is the second largest community college in the United States and the largest public educational institution in Virginia. NOVA has more than 71,000 students and 2,600 faculty and staff members. As one of the most internationally diverse colleges in the United States, with a student body consisting of individuals from more than 180 countries, NOVA is committed to creating a diverse, inclusive, and equitable Virginia by fostering excellence in higher education. As an Achieving the Dream “Leader College,” NOVA is committed to the principles of access, opportunity, student success, and excellence by meeting the educational and training needs of the region and its people with excellent and affordable courses and programs, offered by an inspired and committed diverse faculty and support staff.
With six unique locations throughout our region, each conveniently located within 40 miles of Washington D.C, we have Northern Virginia covered. NOVA’s Alexandria Campus is located seven miles from the nation’s capital, just across the Potomac River from Washington DC; the Annandale Campus, with its urban feel and suburban appeal, is ranked as the most diverse in Virginia and boasts a thriving Koreatown; the Loudoun Campus is located in a comfortable suburb steeped in colonial history; the Manassas Campus is located next to Manassas Battlefield Park, site of the first major battle of the Civil War; the Woodbridge Campus is home to municipal parks, state parks, and national wildlife refuges; and the Medical Education Campus, located in Springfield, is a uniquely specialized campus that stands apart from what most community colleges can offer, with the area boasting an abundance of hiking and biking trails, and parks with nature and wildlife areas.
NOVA offers an opportunity to make a difference with outstanding career opportunities and competitive total rewards benefits, including a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement system. NOVA embraces opportunities to create a college community that is a welcoming and inclusive place to learn and work. We do this by fostering a sense of belonging and ensuring equity while maintaining an open, civil, and safe environment for our students, faculty, staff, and guests. In so doing, NOVA fulfills its mission to offer world-class teaching and learning to the Commonwealth of Virginia.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.

General Description:

  • This position oversees all phases of emergency management planning specifically related to the College Continuity of Operations Plan (COOP), the College Emergency Operations Plan (EOP), College Crisis Communication Protocols (CCP) and the College Emergency Action Plan (EAP)
  • The planner works independently with college and campus officials in areas of planning and emergency preparedness to forward the goals of the Office of Emergency Management and Safety (OEMS) thru planning and preparedness
  • The planner advises the Director of Emergency Management and Safety on matters concerning college planning, the COOP, EOP, EAP and the CCP
Duties and tasks
  • To oversee all phases of Emergency Management Planning at all campuses and off-campus sites
  • This position will take the lead on emergency planning activities and coordinate emergency planning into a cohesive, complete operation
  • Coordinates response and recovery efforts on behalf of OEMS, under the supervision of the Director of OEMS
  • Provides review and compliance assurance with Emergency management planning activities including, but not limited to Governor’s Executive Orders, Clery Act, College Policies, and other related emergency management responsibilities
  • Coordinate, develop, and document all OEMS planning documents to include, but not limited to COOP, EOP, EAP, CCP, and any other planning documents required in the future
  • Work closely with the College exercise officer to determine exercise compliance, delivery, and after-action reporting is completed in a timely and complaint manner
  • Prepare comprehensive reviews of papers, books, literature, statutes, rules, and/or policies and prepare administrative reports, studies, and specialized projects as assigned by the Director, OEMS
  • Study, refine, modify and adjust college plans for efficiency, applicability, and use in times of emergency, either natural or man-made
  • Serve as a liaison for faculty, staff, students, governmental agencies and community organizations on planning and preparedness
  • Conduct or participate in workshops, conventions, training sessions, public awareness activities and seminars
  • Provide guidance and support of faculty and staff in development of, changes to, and maintenance of the college emergency preparedness plans
  • Facilitate training and planning assistance as needed
  • Meets with College and Campus leadership to assure that feedback is obtained and given in all matters pertaining to planning
  • May serve as a back-up for the Emergency Management Coordinators in times of operational need
  • Represent the College on committees and/or outside groups that further to development of emergency preparedness and planning
  • Analyze operations, prepare reports, and implement changes to the college plans after activations
  • Other duties as assigned

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications
Required KSAs:

  • A solid understanding of the organizational planning requirements for a large college as they apply to emergency management
  • Ability to use independent thinking, decision-making and technology to predict outcomes in complex situations, and plan for those outcome and contingencies.
  • Ability to work independently at times
  • Ability to communicate with peers, leadership and college governance at all levels, and with external agencies and departments as needed
  • Excellent English speaking and writing skills
  • Ability to understand the strategic direction and mission of the college, and translate those into planning priorities for emergency situations
  • Ability to use and to assist others in traditional and advanced risk assessment and threat assessment techniques to determine probable outcomes and formulate plans for those outcomes
  • Ability to work well in a team
  • Ability to execute the planning process as described in the FEMA planning guidance
  • Ability to work remotely and communicate remotely thru technology in times of emergency
  • Ability to generate technical reports
  • Ability to pass a background check
  • Associates degree from an accredited university or college in emergency management, disaster management, political science, urban planning or business administration or a related field; or
  • Prior experience in emergency management, Homeland Security, law enforcement, fire & rescue is required. Experience should be documented to exceed significant years in any of these fields
  • FEMA coursework in emergency management, hazard mitigation, planning, disaster resiliency risk assessment or related topics, including the FEMA Professional Development Series, Advanced Professional Series, and/or IS100, 100HE, 200, 300, 400, 700 & 800,
  • Prior experience in emergency management plan development
  • Required HSEEP certification within one year of hiring
  • Valid Driver’s license

Preferred Qualifications
  • Bachelor’s Degree in emergency management, disaster management, political science, urban planning or business administration or related field is desired
  • Virginia Professional Emergency Manager Certification is desired
  • Experience in public agencies, or working with public agencies is desired
  • Experience in grant writing and management is desired

Operation of a State Vehicle

Supervises Employees

Required Travel

Posting Number

Recruitment Type

Number of Vacancies

Position End Date (if temporary)

Job Open Date

Job Close Date

Open Until Filled

Agency Website

Contact Name


Phone Number

Special Instructions to Applicants

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

Governor's Mandate Message

Executive Order #18. Newly hired, including employees transferring from other state agencies, will be required to provide their vaccination status prior to starting a position or at the latest by their position start date. Additional details regarding how to request an accommodation, required weekly Covid-19 testing, and mask requirements will be provided by Human Resources for newly hired or transferred employees who are unvaccinated.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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